• A Concierge Approach to Meetings

    Let us be your first step in planning your next meeting or event in Saratoga, NY!

    Our destination experts can save you time and guide you in creating an extraordinary meeting experience by utilizing any of the complimentary services listed below:

    Send your RFP directly to us: Submit your RFP to us below, via CVENT, or email it directly to sales@discoversaratoga.org.

    Arrange group site tours: Complimentary site tours of our area hotels and attractions, Discover Saratoga will create agenda and confirm all appointments for your personalized tour.

    Review of all group requirements: Review of group agenda to provide appropriate hotel and venue recommendations for your program.

    RFP distribution: We will send your RFP to the appropriate hotel and venue partners with specific guidelines for proposal submission, timeline, requested concessions, and other contractual information. We will ensure that your proposals are submitted by your requested response date.

    Group promotions: Provide information on any current promotions that may apply to your program such as monetary incentives for your group, planner incentives, and hotel incentives. 

    Group presentations: Our sales team will make a presentation to your board, or decision-making team, either in-person or virtually to review any questions, ideas, and recommendations they would like to pose to our team.   

    Pre-conference promotion: Based on the size of your group, we can provide a staff member to attend your conference the year before you are contracted with Saratoga to promote the event and answer any destination questions for your attendees.    

    Solicit overflow accommodations: Should you need additional hotel rooms beyond your headquarter hotel, we can reach out to nearby properties on your behalf to secure the required blocks needed. 

    Liaison to Saratoga’s unique venues: We can connect you with and suggest unique and historical venues that provide you with an alternative to the traditional conference setting. We also have several outdoor options for the fresh air enthusiast.   

    Direct hotel bookings: If you are familiar with our destination and are booking with a specific hotel, be sure to let us know you are coming so we can get you on our calendar to provide you with our complimentary services listed below.

    Introduction of our convention services department: Once you have contracted with Saratoga, please find an entire listing of complimentary convention services that we provide to enhance your meeting, as well as ensure its overall success. 

    Contact us today to learn about all the great services we can provide!

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