• Group Sales & Services Overview

    How to Best Utilize Your Convention Calendar

    As you use this tool, make sure your initial contact is timely.  Here’s a guideline for the best time frame for your company to contact a group:

    Hotel/Motels – 12-18 months 

    Catering/Restaurants – 12-18 months

    Service Organizations – 3-6 months

    Retail – 30-90 days

    Below we have listed a few of the services we provide to groups meeting in Saratoga:

    Pre-event Support

    • Media Assistance: Distribute conference press releases and communications to media database
    • Web Presence: Discover Saratoga can produce a customized online webpage unique to the conference to promote excitement, provide guidance and drive attendance for an event.
    • Destination Expert Recommendations: We assist in finding local speakers, tours, gift bag items, transportation, photographers, florists, audio/visual needs and more.
    • Off Site Venue Selection/Site Tours: With several unique and exceptional off-site meeting and event venues, we help find the perfect setting for the groups specific event.
    • Group Activities & Reservations: We assist with team building activities, group tours, dine around programs, pub crawls, and more!  We can also coordinate group reservations for dining and outings.

    On-site Support

    • Welcome Posters: Display group welcome information at area shops, restaurants and lodging establishments*
    • Ultimate Saratoga Map & 10% Discount Card: We deliver the Ultimate Saratoga Map and 10% Area Discount Card for attendees to the host hotel.
    • Restaurant Menu Kiosk: Touchscreen kiosk to have on display for convention attendees to browse local dining options. Ask us how to include yours!
    • Volunteers: Staffing hospitality and registration tables, supporting events, handing out brochures, and greeting visitor and convention attendees.
    • Voluntourism: We can help coordinate events and activities with our local community service organizations and provide an opportunity for your attendees to give back while visiting Saratoga.

    *some restrictions may apply. Contact Discover Saratoga for details.

    Mary Jo Janis

    Vice President, Convention Sales & Services

    Nancy Jess

    National Sales Director