Group Sales & Services Overview

How to Best Utilize Your Convention Calendar

As you use this tool, make sure your initial contact is timely.  Here’s a guideline for the best time frame for your company to contact a group:

Hotel/Motels – 12-18 months 

Catering/Restaurants – 12-18 months

Service Organizations – 3-6 months

Retail – 30-90 days

Below we have listed a few of the services we provide to groups meeting in Saratoga:

Pre-event Support

  • Media Assistance: Distribute conference press releases and communications to media database
  • Web Presence: Discover Saratoga can produce a customized online webpage unique to the conference to promote excitement, provide guidance and drive attendance for an event
  • Destination Expert Recommendations: We assist in finding local speakers, tours, gift bag items, transportation, photographers, florists, audio/visual needs and more.
  • Off Site Venue Selection/Site Tours: With several unique and exceptional off-site meeting and event venues, we help find the perfect setting for the groups specific event.
  • Group Activities & Reservations: We assist with team building activities, group tours, dine around programs, pub crawls, and more!  We can also coordinate group reservations for dining and outings.

On-site Support

  • Welcome Posters: Display group welcome information at area shops, restaurants and lodging establishments*
  • Attendee Discount Card: We deliver the Ultimate Saratoga Map and 10% Area Discount Card for attendees to the host hotel.
  • Mobile App: Attendees can download our mobile app which showcases all that is available to do and see in Saratoga.
  • Voluntourism: We can help coordinate events and activities with our local community service organizations and provide an opportunity for your attendees to give back while visiting Saratoga.

*some restrictions may apply. Contact Discover Saratoga for details.

Mary Jo Janis 2024

Mary Jo Janis Vice President, Convention Sales & Services

Nancy Jess 2024

Nancy Jess National Sales Director

Kayla Weitz 2024

Kayla Weitz Director, Convention Services